Careers

Americas Society and Council of the Americas (AS/COA) are sister organizations providing the most trusted forum for debate on issues affecting the Western Hemisphere. Headquartered in New York City, AS/COA also has offices in Washington and Miami and holds high-level events across the United States and Latin America.

AS/COA seeks a seasoned executive assistant to provide administrative and direct professional support for the president and CEO in a wide variety of responsibilities and projects.

Responsibilities:

• Manage the president & CEO’s calendar: set up internal and external meetings, add any information about programs and activities, and work with teams to find availability for programs. 
• Manage AS/COA board and CIAC quarterly meetings, contact information, yearly contributions, and related documents. 
• Keep president and CEO’s contacts updated in Outlook and Fonteva. 
• Record president & CEO’s monthly expenses and submit reports. 
• Arrange, plan, and coordinate president & CEO’s travel arrangements and logistics involved. 
• Work on president and CEO’s office projects as directed: special dinners, annual fundraisers, staff events, and others. 
• Sort correspondence and respond if appropriate.

Qualifications:

• Bachelor’s degree a plus. 
• Proven experience of 5+ years as an executive assistant, administrative assistant, or in a similar role supporting high-level executives. 
• Proficiency in Microsoft Office Suite. 
• Familiarity with Salesforce’s Fonteva software preferred. 
• Experience with calendar management and scheduling software. 
• Ability to use collaboration tools (Zoom, Microsoft Teams). 
• Strong interest and background in the Americas a plus. 
• Bilingual proficiency in Spanish required. Portuguese a plus. 
• Exceptional organizational skills and attention to detail. 
• Ability to prioritize and manage time effectively. 
• Strong multitasking abilities to handle multiple projects simultaneously.
• Professional demeanor with the ability to interact comfortably with colleagues and high-level individuals, such as board members and government officials. 
• Ability to act with professionalism and confidentiality. 
• Excellent verbal and written communication skills.
• Strong interpersonal skills to build and maintain relationships.

This is a full-time position. Employees are currently working a hybrid schedule each week. 

The salary range for this position is $70k–$80k. In addition, AS/COA offers outstanding benefits including an excellent health and dental plan, vacation, and a generous 401(k) retirement plan.

Qualified candidates must be eligible to work in the United States to be considered.

Americas Society/Council of the Americas is an equal-opportunity employer. All qualified applicants will receive consideration for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, or citizenship status.

To apply: Please submit via email a résumé and a cover letter describing why you are interested in and suited for the position, with the subject line “Executive Assistant, AS/COA" to Pia Fuentealba at pfuentealba@as-coa.org. No phone calls please.